Saturday, March 23, 2024

Federal Government Rental Car Rates

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Us Government Rental Car Program

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The U.S. Government Rental Car Program offers reduced rates and special benefits when renting cars, passenger vans, or small pick-up trucks through a variety of approved rental car companies. The program is open to federal government employees and service members traveling on official business. To receive program benefits including insurance, travelers must book the government rate, ensure GARS is listed on the rental contract, and present proof of official travel status.

DoD travelers:

The Joint Travel Regulations para. 020209 authorizes reimbursement of rental vehicle expenses and fees. Per the JTR, a compact vehicle is the standard size for official travel, but the Authorizing Official may authorize or approve a larger vehicle if the traveler meets certain requirements.

Non-DoD federal travelers: Refer to the Federal Travel Regulations and your Agency guidance for policy related to rental vehicles.

Benefits. If the size/class vehicle that you reserved is not available, the rental company must offer an upgraded vehicle at the same rate. The rental contract must be ready upon arrival. There are no blackout dates or minimum rental periods and unlimited mileage . Rates can vary but may not exceed established ceiling rates.

No Additional Fees. There are no additional cost for additional authorized drivers or drivers between the ages of 18-25.

The Defense Travel Management Office administers the program through the which outlines:

Hotel & Resort Discounts

Delta Hotels & Resorts: PSAC members are eligible for special rates at participating Delta Hotels & Resorts locations. Call 1-800-268-1133 or book online to receive a discount .

Choice Hotels: Choice Hotels is offering a discounted rate to Canadian federal government employees who are travelling on official business. Valid identification is required upon check-in . ServicePlus members can get 15% off select rooms at participating Choice Hotels locations .

International Hotel Group: Canadian government employees on official travel are eligible for discounted rates at select IHG Hotels. Bring valid photo ID upon check-in .

: Mariott on the Falls is offering special room rates to Canadian government employees when they call 1-800-618-9059 or book a reservation online .

: Municipal, provincial, and federal government employees are eligible for special rates at Novotel Ottawa when they book online. Call 230-3033 or 1-855-677-3033 .

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Welcome To The 2022 Accommodation And Car Rental Directory

IMPORTANT NOTICE: Due to the current Covid-19 crisis, many accommodation establishments are currently closed or are functioning with very limited capabilities. Also, some car rental suppliers have temporarily closed some of their counters and the ones that remain open are doing so with reduced personnel. As such, we recommend to Identified Users to verify with the suppliers if they are still operating and are able to supply the required services.

This web site is intended solely for the use of the Identified Users and suppliers identified herein. The negotiated rates are to be used only by the Identified Users while on official Government business travel authorized by Federal, Provincial or Territorial Governments and paid or reimbursed from public funds in accordance with Government Travel Policy.

NOTE: We strongly urge employees to consult the 2022 Accommodation and Car Rental Directory preface as it contains important information for employees that wish to travel on government business.

The directory includes some links to Web sites as well as information provided by accommodation and car rental service suppliers or other third-party suppliers that are used by our approved suppliers.

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Book An Official Government Car Rental

Book an Offical Government Car Rental

Your Hertz Rental Car Discount Code will be pre-populated.

Hertz is pleased to be a partner to the Government of Canada in offering a full range of rental vehicles in Canada and the United States for travel authorized by Federal, Provincial, or Territorial Governments which is paid or reimbursed from public funds in accordance with Government Travel Policy.

When You Negotiate Competitive Rates Why Not Mandate Them

Budget Car Rental Government Rate

Government of Canada transportation needs are met by air, rail and its own departmental vehicle fleets. These fleets are supplemented by taxis and daily and long-term vehicle rentals. The total rental-car expenditure is unclear, but the Governments own numbers suggest that daily rental costs amount to about $35 to $40 million annually.

Accommodations and Rental Car Directory

Each year, Public Works and Government Services Canada issues two Requests for Standing Offers which the car rental industry responds to by providing fixed daily rental quotes for more than 200 locations across Canada. The qualified bids are ranked according to price and listed in the Accommodations and Rental Car Directory, available online to public servants and anyone else who wants to view the government rates . There have been a number of improvements in the directory in recent years and the industry bidding is now highly competitive. The rental-car industry is competing on price for each vehicle type in each community and airport location across Canada. Preparing these bids, evaluating them, and updating the directory represent a significant cost and effort by both the rental car industry and the Government.

The Government of Canada, despite the excellent work it has done on the directory, does not currently have a similar mandate in place. As a result, significant cost savings go unrealized.

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Travel On Government Business

The National Joint Council Travel Directive provides for the reimbursement of reasonable expenses incurred while travelling on government business.

The directive is co-developed by participating bargaining agents and public service employers. It applies to public service employees, exempt staff and other persons travelling on government business, including training.

Learn more by consulting the Travel Directive. Public Service employees with questions regarding travel claims and reimbursements should contact their Designated Departmental Travel Co-ordinator.

Serving Those Who Serve

Our founder, Jack Taylor, selected the name Enterprise as a salute to the WWII aircraft carrier he served on, the USS Enterprise. Today, the Enterprise name is synonymous with the leadership and vision of the business. From our presence on military bases, to supporting service men and women in the community, its our honor to go the extra mile for the people who go above and beyond for our country.

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Commercial Car Rental Rates

MyGovTrip partners with online travel agencies that offer both domestic and international car rental companies. You can compare and save with just one click! Our partners are travel aggregators and metasearch engines who gather millions of rates from hundreds of car rental companies.

MyGovTrip makes it easy. Simply choose your destination and enter the date you want to pick the car up and your return date to see the lowest rates available for you trip. You can choose from a wide variety of options including car size and features.

    To simplify the booking process it is good to know the basic requirements for renting vehicles:

  • Must have a valid drivers license.
  • Must be 18 years or older.
  • Some companies have a minimum rate of age 21.
  • A Young Renter Fee may apply.
  • Insurance may a higher rate for ages 18-24.

On MyGovTrip you can Compare Rates Top brands, Save Big and Book your rental car!

What You Need To Know

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  • The Agreement covers military members and Federal Government civilian employees when in an official travel status and authorized to rent a vehicle by the Government
  • The Agreement does not cover personal moves
  • Minimum age for truck rental is 21 years
  • Federal employees can secure government rates under the Agreement by making reservations through their Travel Management Center, Travel Management Center, rental truck company website, toll free numbers or walk-up
  • Collision Damage Waiver/Loss Damage Waiver and Liability coverage are provided for personal injury, wrongful death and property damage
  • Program offers rate options which include rates with unlimited mileage rates with mileage charges and rates or fees for one-way rentals
  • All rates are not subject to blackout dates or minimum rental periods
  • If the Company chooses to provide an alternative rental truck because the reserved rental truck is not available at time of pick-up, the reserved rental truck rate remains unchanged, and the terms and conditions of the Agreement continue to apply
  • In most cases when a vehicle is rented under the terms of the U.S. Government Rental Truck Agreement, neither the Government nor the Government renter will be responsible for loss or damage to a rental vehicle however, there are twelve exceptions listed in the Agreement for which the car rental company will not be responsible for such costs

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Clothing & Retail Discounts

Adidas: Government employees who are subscribed to ServicePlus can get up to 25% off their purchase at Adidas Canada .

: Canadian government employees can get a 10% discount on select apparel at Marks Work Warehouse when they sign up for ServicePlus .

The Brick: The Brick offers discounts on select furniture purchases to Canadian government workers who are members of the ServicePlus benefits program .

Go to: Discount Programs, Car Rentals, Clothing & Retail, Health & Fitness, Hotel & Resorts, Insurance & Banking, Technology, Transportation, Zero-Emission Vehicles

Need A State Tax Exemption Form

Per OMB Circular A-123, federal travelers “…must provide a tax exemption certificate to lodging vendors, when applicable, to exclude state and local taxes from their hotel bills.” GSA’s SmartPay team maintains the most current state tax information, including any applicable forms.

Last Reviewed: 2021-09-30

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Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense.

Rates for foreign countries are set by the State Department.

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Hertz Is Pleased To Be A Partner To The Government Of Canada In Providing Rental Vehicles For Employees Of The Federal Government

The Hertz program is focused on providing a wide range of vehicles along with negotiated rates and benefits under the Government of Canadas Standing Offer.

Employees of the provinces, ministries, and departments that fall under the Federal Government can access the following benefits with their rentals in Canada:

  • Negotiated rates on a wide variety of vehicle types
  • Unlimited Mileage
  • Fee-Waived Underage Driver
  • Discounted Loss Damage Waiver

The CDP# should be used in all reservations to access the rates and benefits.

Insurance & Banking Discounts

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AGR Insurance: Members of PSAC can access discounts on select home and car insurance plans from AGR when they request a quote online or call 1-877-880-5029 .

BMO: The Bank of Montreal offers an exclusive credit card rewards program for PSAC members. The BMO PSAC Air Miles Mastercard lets you earn 1 point for every $15 spent. The BMO PSAC CashBack Mastercard lets you earn 1.25% cash back on all purchases. Other features are also included .

Coughlin & Associates: The Public Service Alliance of Canada and Coughlin & Associates have partnered to provide a voluntary group life insurance for PSAC members. The free $5,000 insurance plan covers immediate family members and only applies when certain conditions are met. Call 1-800-216-1107 or send an email to .

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Accommodation And Car Rental Directory

The accommodation directory offers information and rates on approved accommodations in Canada, the USA and other countries. It allows government travellers to search the directories using various parameters. The car rental directory provides an alphabetical index of city listings in Canada and the USA. In each city listing, car rental firms and their rates are shown in ascending order by price per vehicle category.

Government Car Rental Program

Government Car Rental Program

Since car rental rates change so often there is no negotiated rate for individual locations. The agreement is to offer government travelers both Federal and Military the lowest rates available that meet the requirements set forth by GSA and the DTMO. All major car rental companies offer government rates.

    These rates are available to federal employees traveling on official business. To take advantage of these discount the government traveler must provide government issued identification or a government credit card. The benefits include the following:

  • Unlimited mileage in the continental US .
  • Physical damage protection and 3rd party liability protection.
  • A full tank of gas upon pickup.
  • U.S. government employees ages 18 or older will not incur a young driver surcharge when renting for authorized government travel.
  • Renter must be 18 years of age or older.
  • Renter must have a valid drivers license or military id.
  • Renter must show the renting office his or her official orders or a government-issued credit card in order to receive this rate.
  • Renter is required to pay a $5.00 per rental day GARS Fee.

Government rates do not apply to leisure travel.

For more information on the government car rental program visit

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Health & Fitness Discounts

Energie Cardio: Energie Cardio offers a 15% discount on annual membership fees to Canadian government employees who are subscribed to the ServicePlus benefits program .

LASIK MD: Government employees who are members of ServicePlus can save up to $200 on LASIK correctional vision laser surgery for both eyes .

Go to: Discount Programs, Car Rentals, Clothing & Retail, Health & Fitness, Hotel & Resorts, Insurance & Banking, Technology, Transportation, Zero-Emission Vehicles

How To Access Member Benefits:

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This benefit is only available to members of AFGE. If you are a member of AFGE, please . If you are not a member, but would like to find out how to become one, please visit the section.

Whether it’s a car, van, SUV or truck rental, AFGE families can enjoy from 5% up to 25% discount savings on rental cars from Advantage, Avis, Budget, Hertz, Thrifty, and Dollar Rent a Car. Discount rental car rates and savings vary depending on the type of car or vehicle, time of year, location and length of car rental reservation. Check each one for the best deal.

Join AFGE or login to compare them all for the best deal.

Toll-free Benefits Line:

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Do I Need To Be A Member Of Any Military

You are not required to have a membership to any military-related association to take advantage of Enterprises military car rental discounts.

If you are a USAA member renting with Enterprise, you receive not only a member discount on everyday low rates, but also other special benefits. Find out more about rental information and discounts available for USAA members.

Reduce The Size Of The Grey Fleet

The term grey fleet refers to business miles driven by employees in their own vehicles and then claimed back at a fixed mileage rate. It is called grey because the vehicles that fall under this category in many respects are a grey area of responsibility. Since there are no public numbers on the Governments grey fleet, we do not know its size. However, based on other governments experience, it is likely to be significant. The U.K. government has suggested its grey fleet constitutes 57% of its total road mileage.

A typical best practice in the corporate sector is to establish a policy where employees must use the least expensive travel option available, whether their own car or a rental. While the arithmetic may vary depending on the details, at the current Government of Canada kilometre reimbursement rate of $0.57, the break-even point is approximately 90 kilometres. Typically, corporate-sector businesses manage this expense through their travel policy and provide flexibility. For example, in the case of a 90 kilometre break-even, they may give employees the option to use a personal vehicle up to 130 kilometres a day.

Given the potential size and resulting cost of its grey fleet, we recommend that the Government of Canada establishes a policy that states that employees must use the least expensive travel option available – whether their own car, or a rental.

The Government of New Brunswick has had such a policy in place since 2006:

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Does Enterprise Have Government Rental Car Rates

Enterprise is a participating vendor for the U.S. Government Car Rental Agreement. Federal government renters traveling on official government business receive rates and mileage packages that extend all the benefits of this agreement. In order to take advantage of their rates and benefits, a government employee must have the following account number attached to their reservation: FGORDRS.

In addition to official government rates, federal government renters also receive the following benefits:

  • Unlimited mileage in the continental US
  • Physical damage protection and 3rd party liability protection
  • A full tank of gas upon pickup.
  • U.S. government employees ages 18 or older will not incur a young driver surcharge when renting for authorized government travel.

The rules and procedures for government renters who are traveling on official government business are as follows:

  • Renter must be 18 years of age or older.
  • Renter must have a valid drivers license or military id.
  • Renter must show the renting office his or her official orders or a government-issued credit card in order to receive this rate.
  • Renter is required to pay a $5.00 per rental day GARS Fee.

Please note: Enterprise does not offer a Government Leisure Rate.

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